| Time (latest to fulfil) | Activity | Responsibility of the activity | To whom is it sent |
| August 2 years before NSR Council Meeting | Election of arranging clubs and/or commit-tee | MD in turn | CC Board and OC |
| April one year before NSR | Invitation to NSR Meeting | Host country’s MD Office | CC Board, VCCs, DGs, Nordic IP/PIP, Nordic ID/PID, Nordic ID Candidates, OC, NSR Coordinator, NSR Accountant (and practically all Lions) |
| June/July (3 weeks before) | Agenda of CC Board Meeting (at LCI Convention | CC Board Chairperson (can be delegated to CC Board Secretary) | CCs, VCCs, Nordic IP/PIP, Nordic ID/PID, Nordic ID Candidates, OC, NSR Coordinator, NSR Accountant |
| June-July at CC Board Meeting | Presentations of motions coming up at LCICon and EF | CC Board Chairperson | |
| At June/July CC Board meeting | – Program of next NSR Meeting, and to approve the theme of the year – Guideline how to act during EF – Contact next year’s EF organizer about translation | CC Board Chairperson | |
| 10 August | Minutes from CC Board Meeting in June/July | CC Board Secretary | CC Board, VCCs, OC, NSR Accountant and to MD offices/secretaries (who forward to other participants at the meeting) |
| August/September | Meeting with the arranging clubs/com-mittee | NSR-OC Chairperson | CC Board Chairperson |
| September | Workshop with CCs, VCCs and OC | CC Board Chairperson | CCs, VCCs and OC |
| September/October (3 weeks before) | Agenda of CC Board tele-meeting before Europa Forum | CC Board Chairperson (can be delegated to CC Board Secretary) | CCs, VCCs, Nordic IP/PIP, Nordic ID/PID, Nordic ID Candidate, OC, NSR Coordinator, NSR Accountant |
| January one year before NSR Meeting | Approval of Lions theme of the year | NSR-OC | CC Board |
| January one year before NSR Meeting | Preliminary Plan, Program and Budget | MD/arranging clubs | CC Board and OC |
| 1 October | Application to Oak Brook for ID’s participation at NSR Meeting | CC Board Chairperson | Oak Brook Copy to NSR-OC Chairperson |
| October-November No later than 30 days after the meeting | Minutes from CC Board tele-meeting before Europa Forum | CC Board Secretary | CC Board, VCCs, OC, NSR Accountant, and to MD offices/secretaries (who forward to other participants at the meeting) |
| 3 weeks before | Agenda to CC Board Meeting in November | CC Board Chairperson (can be delegated to CC Board Secretary) | CC Board, VCCs, OC Chairperson and those specifically invited for this meeting |
| 10 November | Last date for motions to NSR Council Meeting | From MDs Council of Governors | CC Board and OC |
| November CC Board Meeting (closed working meeting) | Approve/present: – Final program of next NSR Meeting – Agenda of NSR Council Meeting – Theme and key note speaker – NSR Admin budget – Next IR project – Other projects/acti-vities/assignments | CC Board Chairperson | |
| 5 December | Agenda for NSR Council Meeting to be published on official NSR Website | NSR-OC Secretary | CC Board, OC, and to MD offices/se-cretaries (who for-ward to relevant Lions) |
| November – December, no later than 30 days after the November meeting | Minutes from CC Board Meeting in November | CC Board Secretary (same as OC Chairperson) | CC Board, VCCs, OC, NSR Accountant, and to MD offices/secretaries (who forward to other participants at the meeting) |
| 15 December | Reminder with Information, Agenda etc. on NSR Meeting | MD Offices/Secreta-ries | Participants of NSR |
| 5 January | Agenda to NSR-OC Meeting (at NSR Meeting) | NSR-OC Chairperson | NSR-OC |
| 5 January | Agenda of CC Board Meeting (at NSR Meeting) | CC Board Chairperson (can be delegated to CC Board Secretary) | CCs, VCCs, Nordic IP/PIP, Nordic ID/PID, Nordic ID Candidate, OC, NSR Coordinator, NSR Accountant |
| January | NSR-OC Meeting | OC Chairperson | |
| January | CC Board Meeting – Questions to the Agenda of the NSR Council Meeting – Exchange of invita-tions to national conventions – Common Nordic appearance at next LCICon – Acceptance of next NSR Budget. – Decision where and when to have the September Workshop | CC Board Chairperson | |
| January | NSR Council Meeting in two parts: 1) Discussion forum 2) Voting forum | Chairperson OC | |
| No later than 30 days after the meeting OC meeting | Minutes from NSR-OC Meeting at NSR Meeting | NSR-OC Secretary | NSR-OC, and CC Board |
| No later than 30 days after the meeting CC Board meeting | Minutes from CC Board Meeting at NSR Meeting | CC Board Secretary | CC Board, VCCs, OC, NSR Accountant, and to MD offices/secretaries (who forward to other participants at the meeting) |
| No later than 40 days after the Council meeting | Minutes from NSR Council Meeting (to be uploaded on offi-cial NSR Web site) | NSR-OC Secretary | CC Board, VCCs, OC, and to MD offices/secretaries (who forward at their discretion within the MD) |
| All year round | OC tele-meetings as deemed necessary | OC Chairperson | NSR-OC, and CC Board |
| All year round | CC Board tele-meetings as deemed necessary | CC Board chairperson | CC Board, VCCs, OC, and NSR Accountant |
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